FOT LABs is the sole developer and proprietor of SOURems, a cloud-native online event management software designed to support all types of events. SOURems is committed to safeguarding your privacy and ensuring a secure online experience. This Privacy Policy aims to help you understand how personal information provided to SOURems is collected, used, and processed—either directly or indirectly—through its website and platform, enabling you to make informed decisions about your data.
For the purposes of this Privacy Policy, SOURems defines the following terms:
Any information stored on the SOURems platform is treated with strict confidentiality. All data is securely stored and accessible only to authorized personnel. SOURems employs and maintains robust technical, organizational, and security measures to safeguard Personal Data against unauthorized or unlawful processing, as well as accidental loss, destruction, damage, theft, or disclosure.
By accessing and continuing to use our services, you consent to the data practices outlined in this Privacy Policy. Any changes that significantly impact your personally identifiable information will be reflected in an updated version of this policy. Your continued use of our services following the posting of such changes constitutes your acceptance of the revised data practices, unless you explicitly notify us otherwise.
If you have any questions or concerns about this Privacy Policy, please contact us at benjamin@fotlabs.xyz.
This section outlines the data collection practices for the three categories of users: Visitors, Attendees, and Organisers.
By accessing our website, you consent to the collection and use of your personal data as described in this policy. If you disagree with these terms, please refrain from using the website. Where required by applicable law, we will seek your explicit consent before processing personal data collected through the website or voluntarily provided by you. Please note that consent is voluntary, but declining to provide it may limit your ability to use the website’s features.
SOURems collects, records, and analyzes information from website Visitors, including IP addresses, cookie data, and page view activities. Personal data provided through forms on the website, such as event registrations or newsletter sign-ups, will also be collected and processed. If social media information is shared with SOURems, we may access publicly available data from those platforms.
In addition, SOURems gathers data about website visits, including the number of Visitors, frequency of visits, geo-location data, time spent on the site, pages clicked on, and the referral source of Visitors. This data helps us understand user behavior and improve website performance and user experience.
The personal data collected may include your IP address, full name, postal and email addresses, phone number, job title, social network data, areas of interest, details about your employer (e.g., company name and address), and the nature of your relationship with SOURems.
SOURems uses collected personal data to communicate with Visitors, personalize content, display advertisements on other websites, and enhance the website’s functionality by analyzing visitor behavior and navigation patterns.
SOURems may share personal data with service providers or contractors to fulfill a specific service request or transaction, or to analyze visitor behavior on the website. All third-party vendors are required to comply with data protection standards, ensuring the security and confidentiality of shared information.
Cookies are small data files sent by a website to a Visitor’s hard drive. They cannot be used to run programs or deliver viruses to your computer. By continuing to browse the website, you consent to the placement of cookies on your device. If you choose not to accept cookies, your browsing experience may be limited. SOURems may also use third-party cookies for functional and marketing purposes to enhance user experience. The use of cookies is common across websites and offers significant benefits to users.
While navigating our website, you may encounter links that direct you to external sites beyond our control. SOURems is not responsible for the content, security, or privacy practices of these third-party sites. We encourage you to review the privacy policies of any site you visit through external links.
Attendees should be aware that when responding to event registrations or invitations powered by SOURems, they may provide information that could make them personally identifiable to Organisers. Attendees are solely responsible for the content of their responses to such registrations or invitations. For more information about how personal data is protected during the event registration process, Attendees should contact the event Organiser directly.
It is the responsibility of the Organiser to ensure that the collection and processing of data comply with applicable laws.
If you have questions regarding your Personal Data collected through any forms powered by SOURems, please contact the Organiser who created or distributed the event registration form or invitation.
When Attendees register on SOURems' platform, they provide information such as name, company name, email address, mailing address, phone number, and other relevant data. SOURems uses this information to identify Attendees, provide support, deliver services, send communications, conduct sales and marketing activities, and fulfill contractual obligations.
To provide its services, SOURems requires Organisers to supply the necessary Personal Data to establish their accounts. Additionally, when Organisers initiate event registrations or distribute event invitations, they collect information from Attendees. This section outlines how SOURems collects and uses these two types of data, while also considering geographical differences that may impact this policy.
When Organisers register or create accounts on SOURems, they provide information such as name, company name, email address, mailing address, phone number, and other relevant data. SOURems uses this information to identify Organisers, deliver support and services, send communications, conduct sales and marketing activities, manage billing, and fulfill contractual obligations.
If Organisers wish to modify or delete their Personal Data from all SOURems platforms, they must submit a written request to SOURems specifying the required action. SOURems will not retain Organisers’ data longer than necessary to fulfill its intended purposes or as required by applicable laws and regulations.
Organisers are responsible for ensuring that all collection and processing of Personal Data complies with applicable laws. SOURems will only process Personal Data for the purposes and methods SOURems deemed necessary.
Attendees’ data includes information uploaded, transferred, or manually entered by an Organiser into their SOURems account. This Personal Data may encompass contact details such as name, home address, phone number, email address, and details related to family, lifestyle, or social circumstances, including age, date of birth, marital status, number of children, employment details, education, business contacts, gender, religion, race, health information, and other sensitive Personal Data. Responses provided by Attendees to event questions may also include Personal Data.
SOURems collects and uses your personal information to provide and manage the services you request. Upon signing up, you are automatically enrolled in our periodic newsletter, which contains updates on new features and useful tips for using the platform. If you wish to opt out, simply click the "Unsubscribe" link in any newsletter email. While unsubscribing stops these newsletters, you will still receive essential communications related to your account and usage of the SOURems website.
SOURems may also use your personal information to inform you about other products or services offered by SOURems and its affiliates, or to conduct surveys to gather feedback on current or potential services. Communication will be through emails or messages posted on the SOURems platform.
Additionally, SOURems automatically collects information about your computer hardware and software, including IP address, browser type, domain names, access times, pages visited, features used, and referring website addresses. This information is used to operate the service, maintain service quality, and compile general usage statistics.
From time to time, SOURems may contact you on behalf of select business partners regarding offers that may be of interest to you. In these instances, your personal information (e.g., email and name) is not shared with third parties. SOURems may share data with trusted partners to perform statistical analysis, send emails or postal mail, provide customer support, or facilitate deliveries. All third-party partners are required to use your information solely to provide these services to SOURems and must maintain its confidentiality.
SOURems may enter strategic partnerships that involve sharing your personal information with carefully selected partners, such as for private-label, co-branded websites, or other promotional web pages, for which SOURems may receive financial compensation. These partners may have their own privacy policies, which will govern the use, handling, and disclosure of your information once shared with them, as described in this Privacy Policy.
SOURems tracks customer interactions within the website to identify popular services. This data is used to deliver tailored content and advertising based on users’ interests.
SOURems retains personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws and regulations.
By using our website, Attendees registering via SOURems-powered forms, and Organisers utilizing the platform, you acknowledge that you have read and agree to this Privacy Policy. If you do not agree with the terms outlined in this policy, you should not use our website or platform.
We reserve the right to modify this Privacy Policy as needed. Continued use of the SOURems website and platform after being notified of any changes to this policy will be considered acceptance of the revised terms.
SOURems may disclose an Organiser’s or Attendee’s personal information without prior consent if we have reasonable grounds to believe that such disclosure is necessary to identify, contact, or initiate legal action against an individual suspected of infringing upon the rights or property of SOURems or others. This includes situations where the individual’s actions may harm others or violate rights and property, either intentionally or unintentionally.
We may also disclose personal information if we have a legitimate basis to believe that such action is required by law.
SOURems may update this Privacy Policy periodically. Any changes will be posted on this page, and we encourage you to review the policy regularly to stay informed about how we protect your personal information.
By using SOURems, you consent to the data practices outlined in this Privacy Policy. Any updates that materially affect how your personally identifiable information is used or shared will be reflected in changes to this policy, which will be posted on our website. Your continued use of SOURems after such updates signifies your acceptance of the revised data practices.